Module · Costs and budgets

Costs organise themselves.

Automatic organisation of expenses and full transparency: categories, a verification process before payment and live totals.

Cost invoices
The problem it solves

This is how it is today. This is how it can be.

Today

Cost invoices get lost in emails, and approval takes two weeks.

With the Cost invoices module

Every invoice has a category, an approver and a status before you pay.

This is how it looks in Administy

The module in the Administy Panel.

A view with sample data.

app.administy.pl/purchase-invoices
Year
CategoryInvoice no.CounterpartyPerson in chargeApprovalNet amount
Transport servicesFZ/26/10/58Trans-Log sp. z o.o.7251234567Anna K. → ManagementStage 2 of 2 · Management4,550 PLN
Specialist staffFZ/26/10/57DevTeam Marek Nowak6762504920Project managerApproved12,400 PLN
WebinarsFZ/26/10/56Cloud Hosting Polska5252674798IT departmentPending · 2 days400 PLN
Accounting servicesFZ/26/10/48Biuro Rachunkowe Bilans5050136371ManagementPassed to payment1,850 PLN
NetworkingFZ/26/10/38Klub Biznesu Kraków6762514290MarketingRejected1,200 PLN
What is in the module

Everything you need.

  1. 01

    Automatic categories

    Operating costs, taxes, ZUS, salaries and your own categories.

  2. 02

    Verification process

    Documents go through approval before they are confirmed and paid.

  3. 03

    Live insight

    The system adds up net and gross amounts of all displayed documents.

How it works

Three steps. Then it runs on its own.

  1. 1

    An invoice from KSeF or email

    It goes to the buffer.

  2. 2

    Category and approval

    According to company rules.

  3. 3

    Payment and accounting

    With complete information.

Free online audit

Check whether this module is right for you.

The audit calculates what your current processes cost you and points out the areas you are not covering that carry risk. You do it yourself, with no meeting with us.

Take the online audit
Free consultation meeting

Let’s talk about what’s weighing on you today.

This meeting is a diagnosis, not a sales pitch. You tell us what challenge and what business case your company is facing today: liquidity, receivables, costs or profitability. Together we name the causes and check what can be put in order. We will show the system if it turns out to be needed.

A conversation about your challengeDiagnosis and first recommendationsFree of charge and with no obligation