Payment summary
Inflows calculate themselves, from banks and invoices.
NewAI finance assistantKSeF-ready
It works like magic. Just without the magic. All your company data is online, 24/7. Underneath, a full ERP system organises and automates your processes, and you can trace every number both ways: from the invoice to the KPI and back.
Simple integration10 banks, Revolut and KSeFData in the EU, GDPR-compliantISO 9001
Inflow forecastreal payment dates, not invoice due dates
Automatic matchingbank transfers matched to invoices
Collections on autopilote-mail and SMS, soft and hard path
Counterparty scoringyou see the risk before the client is late
app.administy.pl/dashboard
Inflow forecastAutomatic matchingCollections on autopilotCounterparty scoring
It connects with what you already use.
Invoices, KSeF, banks and payments flow into Administy on their own. Through the API and webhooks you can connect it to any other system, and you get alerts on Slack.
Invoicing and accounting systems
e-Invoices
Administyone picture of your financesMost companies don’t have a profit problem. They have a problem with money arriving too late and decisions being made by gut feeling.
Sounds familiar?
There is profit. There is no liquidity.
This is how the business owners we talk to describe their situation. Each of these sentences is a specific process that can be measured, automated and brought under control.
“On paper we make a profit, but there isn’t enough in the account for payroll.”See the solution“I remind clients about payments when I find the time.”See the solution“I don’t know how much money will actually come in this month.”See the solution“The accountant asks which invoice this transfer is for.”See the solution“I find out about a problem with a client when it’s already too late.”See the solution“The project was profitable in the quote. Not after settlement.”See the solution
Growth barrier no. 168%of companies name payment gridlock as the main barrier to growth
Average in Poland22 daysis the payment delay after the invoice due date
Companies’ overdue debts15.59 bn PLNin arrears of Polish businessesSource: BIG InfoMonitor, BIK, KRD
Selected business cases
Eight of the many situations we take care of.
These are just examples. Administy has 25 modules, and each one solves more of the everyday problems a company faces. See all modules
Automated collections · Reminder centre
You don’t write a single e-mail, and the client gets a reminder before they have a chance to be late.
Cash flow analysis · Payment summary
You see that 157,000 PLN is “sitting” in five invoices, and you know who to call.
Expected inflows · Payment Forecast Assistant · Bank accounts
You know in advance whether it will be enough, and you have time to react: postpone a payment or speed up an inflow.
Automatic payment matching
Out of 47 transfers, you check manually only the few the system was not sure about.
Counterparty scoring · Counterparty register
Before the next order you see a warning and can shorten the payment term or ask for an advance payment.
Project profitability · Employees
You see the margin drop during the project, not in the year-end summary.
Cost budgeting · Cost categories
You know about the overrun in the month it starts, not in December.
Cost invoices · Awaiting approval · KSeF buffer
You know who holds which invoice, and payments go out on time.
app.administy.pl/reminder-center
Today
A large client hasn’t paid. You find out from the bank statement, three weeks after the due date. You write an e-mail, make calls and note in a spreadsheet who promised what.
With Administy
The reminder goes out 3 days before the due date. After the due date the system runs the path itself: soft first, then hard, by e-mail and SMS, up to a pre-litigation demand for payment. You see who opened the message.
Today
The accountant shows a profit for September, yet the account is short for payroll and VAT. Nobody can explain where the money is.
With Administy
Financial result and cash flow side by side, month by month. We break the difference down into specific unpaid invoices and business partners.
Today
You add up the balances of three accounts and the invoice due dates. You assume clients will pay on time, even though you know some will be late.
With Administy
Inflows grouped by the real payment dates from each client’s history, not by invoice due dates. The balances of all accounts in one place.
Today
Every week someone looks for invoice numbers in transfer titles, splits bulk and partial payments, and the accountant keeps asking what each transfer is for.
With Administy
Transfers are pulled from the bank and matched to invoices with a match percentage. Bulk and partial payments are recognised. Only the doubtful ones go to verification.
Today
For a year they paid on time. For the last three months every invoice has come in a few days late. You notice it when the arrears are already large and you have taken on another order.
With Administy
Scoring calculated from payment history: average payment delay (ADD), DSO and trend. The system detects a change in behaviour and lowers the rating before large arrears appear.
Today
The project looked great at the pricing stage. Along the way came subcontractors, corrections and payments spread over time. You only know the result after closing.
With Administy
Revenue and costs assigned to projects as you go. Margin, revenue schedule and cash gap, that is, how much the company has to “put in” before the client pays.
Today
The annual budget lives in a spreadsheet that someone updates once a quarter. An overrun in a category comes to light at year-end closing.
With Administy
Annual budget, actual cost and year-end forecast broken down by category, updated with every cost invoice.
Today
The invoice arrived in one person’s mailbox, the approval got stuck in a chat, and the payment went out after the due date. The subcontractor calls with complaints.
With Administy
Every cost invoice from KSeF goes to a buffer, then onto an approval path with a responsible person, a status and a payment due date.
Works like a finance department
It works every day. Even without you.
It’s not a report you have to open. It’s a system that does the work, keeps track of deadlines and tells you what needs a decision.
Collections on autopilot. With good manners.
Administy keeps track of deadlines itself and sends reminders by e-mail and SMS, in your tone. When the client pays, the transfer is matched to the invoice and the path stops on its own.
Payment reminders and follow-ups100%go out automatically, in your tone
All accounts. One picture.
Transactions and balances are pulled in automatically. The inflow forecast is calculated from real payment dates, not from invoice due dates.
Bank connections10balances and transactions without exports
You see the risk before the client is late.
Scoring learns your clients’ payment history. You see a change in behaviour before the next order, not during collections.
Company data24/7online, from anywhere
Spreadsheet or Administy?
No contest.
What do you use today?
Counterparty scoring
Studio Nova sp. z o.o.A · low risk
Park Rozrywki Sp. j.B · watch
Trans-Log sp. z o.o.C · high risk
You know who to give trade credit to.
Paid after a reminder
64%
You see how effective your reminders are as it happens.
Payment Forecast Assistant
Income until 31.10: 84,310 PLN
| Counterparty | Invoice due date | Payment forecast | Rating |
|---|---|---|---|
| Studio Nova sp. z o.o.pays 1 day late on average | 14.10.2026 | 15.10.2026+1 day | Certain payment |
| Hotel Wawel Parkpays 2 days late on average | 20.10.2026 | 22.10.2026+2 days | Certain payment |
| Park Rozrywki Sp. j.delays growing for 3 months | 25.10.2026 | 03.11.2026+9 days | Watch |
| Trans-Log sp. z o.o.pays 18 days late on average | 28.10.2026 | 15.11.2026+18 days | Risk |
The Payment Forecast Assistant knows each client’s history
and moves inflows from invoice due dates to real dates.
100%reminders sent by the system
You only supervise and make decisions.
Views of the Administy Panel with sample data.
The whole company.
In one window.
Live.
Planned income
129,761.2 PLN net (22,700 PLN Tue + 92,111.2 PLN Fri + 14,950 PLN cash)
Planned income (next month)
91,781 PLN net (25,414 PLN Tue + 66,367 PLN Fri)
Unpaid cost invoices
34,399.17 PLN net
VAT forecast
Quarterly (01 Oct 2026 - 31 Dec 2026)
4,742.55 PLN
Planned inflows, unpaid costs, VAT and cash flow history refresh from banks, KSeF and your invoicing system. You see the difference between profit on paper and money in the account before it becomes a problem.
Modules like building blocks · 25 modules
Map of all modulesBuild a system around your process.
Data and integrationsWhere Administy gets its data and how it organises it on its own.
Sales and receivablesInvoices, due dates, collections and knowledge about clients.
Sales invoicesThe status, owner and project of every invoice.Expected inflowsReceivables by when they will really come in.Automated collectionsReminders, payment demands and escalation with no manual work.Counterparty scoringWhat you can realistically expect from each client.Company 360Everything about a client and a supplier in one profile.Client relationsClient gifts based on turnover.
Costs and budgetsExpenses under control before they exceed the plan.
Cash flow, analytics and AIA true picture of your finances and decisions based on data.
Cash flow analysisFinancial result and cash flow side by side.Business Intelligence reportsYour own analyses for your own questions.AI assistantYou talk about finances as you would with a CFO.Advanced automationsCondition, action, escalation. Nothing missed.Finance education panelCompany health, an action plan, a simulator and lessons.
Projects and teamProject margin, revenue schedule and the cost of people.
CRM and company growthWinning clients and keeping standards in place.
See Administy in action.
A short presentation of the platform: from invoices and banks to the decisions you make every day.
Tailor-made modules
A ready platform or a module built for you.
Not every company works the same way. If your process goes beyond the standard, we design and build a module for you: on the same platform, with the same data, security and integrations.
The Administy platform
Over 20 ready-made modules: from collections and cash flow forecasts to document workflow, scoring and CRM. Simple integration and a subscription.
- Simple integration with your invoicing system and banks
- First insights on the same day
- No long-term commitments
Platform + tailor-made modules
We solve your specific business case. We start with the process and the numbers, and end with a working module that understands the specifics of your industry.
- Process workshop and a business case with ROI
- A module designed around your process
- Implementation manager and further development
Workshop and financial audit
We learn your process, your data and the places where the company loses time or money.
Business case
We calculate what the problem costs today and what solving it will bring. You decide based on numbers.
Module design and build
We design a module for your specifics and build it on the Administy platform.
Implementation and development
We launch it, measure the effect and develop the solution together with your company.
Examples of dedicated modules
Control of the cost estimate and subcontractor invoicesSales commissions based on paid invoicesManagement report for a group of companiesCosts and profitability per vehicle or routeIntegration with your industry system via APIYour own rules for approving costs and budgets
Solutions for industries
We know your industry.
Agencies and software houses
Retainers, projects and subcontractors. Margin leaks away in hours nobody counted, and clients pay after 30–60 days.
What we switch on from day oneExample of a tailor-made module
Hours from your project management tool settled against the project budget.
Clients
What our clients say.
Implementation step by step
Ten levels. You start with the first.
The Administy implementation is planned in 10 levels. Each one is a cycle: you gain knowledge, you implement, the system guards the standard, and the company moves up a level. You don’t have to change everything at once.
1poziom
KnowledgeImplementationControlNext levelPoziom 1 z 10Completed
Communication foundations
Before the system starts working, you configure the basic information.
Not sure which level you are on? The online audit will show you in a few minutes, on your own, without a meeting with us.
Check your level in the auditSecurity and trust
Your data is safe.
Financial data is the most sensitive data in a company. That is why security is part of the product, not an add-on.
- GDPR and EU servers
- We store and process data on servers in the European Union, in line with the GDPR. We sign a data processing agreement.
- SSL encryption
- Secure cloud infrastructure and encrypted connections at every stage.
- ISO 9001
- Development and service processes compliant with the ISO 9001 quality standard.
- KSeF-ready
- Integration with the Polish National e-Invoicing System and a document buffer before booking.
- 10 banks
- Automatic download of transactions and balances from company accounts.
- Polish team
- Administy sp. z o.o. from Radom: product, implementations and support in Polish.
Calculate your business case
How much do manual processes cost you?
Companies using Administy recover on average 25–45 hours a month of administrative and financial work.
checking overdue invoices, analysing due dates, checking balances
e-mails, phone calls, deciding the order of collections
payment history, risk assessment, escalation decisions
full employer cost
Estimated monthly savings2,640 PLN
Hours of manual work28 h
Time handed over to automation (80%)22 h
Indicative estimate: we assume 80% of the listed activities are automated.That’s only three processes.
Take the full online auditor book a free consultationThe full online audit will calculate the cost of all your financial processes and point out the areas you don’t cover at all today, yet which carry risk. Putting them in order can be worth more than the hours saved.
- On your own, without a meeting with us
- 5–7 minutes, instant result
- No need to provide financial data
Build Administy for your company.
Choose products, packages and add-ons, and the configurator shows one net price straight away.
- Finance, Sales, Operations and Command to choose from
- Package, users and add-ons priced in one place
- 17% less when paid annually
Expert zone
All articlesKnowledge that improves liquidity.
You know what is happening in your company’s finances and what may happen next.See today. Forecast tomorrow.
Online financial audit
Find out how much your current financial processes cost you.
You do it yourself, without a meeting. The audit calculates the cost of manual work and points out the areas that carry risk.
Take the online auditLatest articles
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How does Administy differ from invoicing software or an ERP?
Invoicing software and ERPs record what happened. Administy works on that data: it forecasts inflows, keeps track of payments, matches bank transfers and warns about risk. It works alongside your systems, not instead of them.
Can you build a module for our process?
Yes. We start with a workshop and a business case, then design and build a module on the Administy platform. It uses the same data, integrations and security as the rest of the system.
Does Administy replace the accountant?
No. Administy supports financial processes and automates receivables monitoring. It does not replace accounting, but it complements it very well by giving you better control over cash flow.
Is the data safe?
Yes. The system runs on secure cloud infrastructure with SSL encryption. All data is stored in line with the GDPR on servers in the EU.
Is this hard-line debt collection?
No. The priority is soft, partnership-style communication. Reminder scenarios are personalised and aimed at maintaining good relations with business partners.
How quickly can I get started?
Integration with your invoicing system and bank is simple: you connect the accounts and we pull the data automatically. Once the data is connected, the system immediately starts analysing and generating the first recommendations.
Can I cancel at any time?
Yes, the subscription has no long-term commitments. You can cancel whenever you want, with no additional fees or penalties.
Quick test · 60 seconds
How much control do you have over your finances?
Four questions from our financial audit. You will see a preliminary score, and you can finish the full audit from where you stop here.
- Question 1
- Question 2
- Question 3
- Question 4
- Result
Free consultation meeting
Let’s talk about what’s weighing on you today.
This meeting is a diagnosis, not a sales pitch. You tell us what challenge and what business case your company is facing today: liquidity, receivables, costs or profitability. Together we name the causes and check what can be put in order. We will show the system if it turns out to be needed.
A conversation about your challengeDiagnosis and first recommendationsFree of charge and with no obligation