The client hands over documents effortlessly
In the free account the client only adds cost invoices and issues sales invoices, also from a phone. KSeF, OCR, the bank and account suggestions are handled by the office on the client's data.
For accounting offices
Give clients more than an invoice inbox
There are many programs for working with an accounting office's clients. Only Administy grows the ordinary cooperation of the office and the client into something more: the client gets the document flow and, over time, financial analytics and a full ERP, and the office sees client profitability and team efficiency. Both companies are run better.
Billed in tokensKSeF for every clientEverything easy from a phone
The office as a partner
One cooperation, two better businesses
A typical program for working with clients stops once the documents reach the accountant. Administy starts in the same place but takes both sides further: the client gains control over the company's finances, and the office knows which clients pay off. As a company, the office can grow too, using all the Administy modules for running a business.
A relationship built on value
You talk about results, cashflow and taxes due, not about missing invoices. A client whose office gave them a tool to run the company does not look for cheaper bookkeeping.
The office runs a better business
The team's time on each client against the client's invoice, staff efficiency and a partner commission when the client grows the account. And as a company the office can grow too, using all the Administy modules for running a business.
The client's path
From invoice flow to a full ERP
The office gives the client the document flow in its plan, and the client grows the account on their own when they need to. Same data and the same login, no migration.
What the office provides
In the office plan, at no cost to the client.
- Start
Invoice flow with the office
0 PLN for the client
The client adds costs and issues invoices, and the office uses KSeF, OCR, the bank connection and account suggestions on the client's data.
What the client can add
Paid Administy packages the client buys whenever they want. Net prices billed annually.
- Step 1
Financial analytics
from 373 PLN / monthnet, billed annually (−17%)
The client sees what they paid, what is due and who owes them money, plus cashflow, payment forecasts and cost budgets. Payment reminders and collections run on their own.
- Step 2
The company's full finances
from 663 PLN / monthnet, billed annually (−17%)
Multi-step cost approval, supplier transfers straight from the system, cashflow plan versus actual and automation rules.
- Step 3
A full ERP
from 331 PLN / month per extra modulenet, billed annually (−17%)
Sales and CRM, projects and profitability, team and working time, and the owner's management dashboard: 25 modules on one set of data.
Plans for offices
You pay for the office, not per person
Every plan has unlimited office users, free client accounts and a monthly token pool.
Solo
For a bookkeeper or a small office
249 PLN/ month net
207 PLN / month billed annually (−17%)
The price includes
Extra tokens at this pool: 0.050 PLN per token, so a KSeF invoice 0.050 PLN, an OCR page 0.150 PLN.
Unlimited office users
Free access for the office's clients and their staff
No extra fee for people in the document flow and approvals
Included
- Accounting office account: month-end close, cost and revenue data download
- KSeF: import, export and document buffer
- OCR of receipts with a tax ID and of foreign invoices
- AI invoice categorisation with a suggested account from the accounting office's chart of accounts
- Bank integrations: PKO BP, mBank, ING, Santander, Pekao, Alior, Millennium, BNP Paribas, Credit Agricole, Getin Noble and Revolut Business
- Export to Comarch Optima and enova
- Counterparty check against the VAT white list
Team
For an office with a team
449 PLN/ month net
373 PLN / month billed annually (−17%)
The price includes
Extra tokens at this pool: 0.050 PLN per token, so a KSeF invoice 0.050 PLN, an OCR page 0.150 PLN.
Unlimited office users
Free access for the office's clients and their staff
No extra fee for people in the document flow and approvals
Everything in Solo, plus
- AI matching of incoming payments: invoices mark themselves as paid
- Cost approval
- Document package for the accounting office
- Financial reports for clients, generated from their data
- Accountants' working time per client
- Client profitability of the office: the team's time per client against the client's invoice
Scale
For a large office or a network of offices
849 PLN/ month net
705 PLN / month billed annually (−17%)
The price includes
Extra tokens at this pool: 0.050 PLN per token, so a KSeF invoice 0.050 PLN, an OCR page 0.150 PLN.
Unlimited office users
Free access for the office's clients and their staff
No extra fee for people in the document flow and approvals
Everything in Team, plus
- Office staff efficiency: time, documents and clients per person
- Office team workload
- Multi-step cost approval
- API and webhook access
- MCP integration with Claude and ChatGPT: ask your AI assistant about your Administy data
- A dedicated office manager and priority support
Net prices. Implementation is quoted individually. A client account of the office is free; the tokens for its documents come from the office pool or the client's own pool.
Your office is a company too
Grow the office into the full Administy
Every office plan can be extended with the same solutions companies use: finance, sales, team and the owner's dashboard. You run the office as a modern business, on one set of data.
- FinanceDocuments, KSeF, banks, collections, incoming-payment forecasts and budgets.from 373 PLN / monthnet, billed annually (−17%)
- SalesA CRM that gathers and checks client data on its own. In higher packages AI prepares your conversations, and referrals and partners work for you.from 373 PLN / monthnet, billed annually (−17%)
- OperationsProjects, team, working time, costs and profitability.from 331 PLN / monthnet, billed annually (−17%)
- CommandThe owner's cockpit: KPIs, alerts, decisions and scenarios.from 331 PLN / monthnet, billed annually (−17%)
Features
What the office has and what the client sees
The office works on the data of all its clients, and the client's free account has only what it takes to hand over documents.
Features for the office
In the office plan. Each feature shows the plan it is available from.
- Accounting office account: month-end close, cost and revenue data downloadfrom Solo
- KSeF: import, export and document bufferfrom Solo
- OCR of receipts with a tax ID and of foreign invoicesfrom Solo
- AI invoice categorisation with a suggested account from the accounting office's chart of accountsfrom Solo
- Bank integrations: PKO BP, mBank, ING, Santander, Pekao, Alior, Millennium, BNP Paribas, Credit Agricole, Getin Noble and Revolut Businessfrom Solo
- Export to Comarch Optima and enovafrom Solo
- Counterparty check against the VAT white listfrom Solo
- AI matching of incoming payments: invoices mark themselves as paidfrom Team
- Cost approvalfrom Team
- Document package for the accounting officefrom Team
- Financial reports for clients, generated from their datafrom Team
- Accountants' working time per clientfrom Team
- Client profitability of the office: the team's time per client against the client's invoicefrom Team
- Office staff efficiency: time, documents and clients per personfrom Scale
- Office team workloadfrom Scale
- Multi-step cost approvalfrom Scale
- API and webhook accessfrom Scale
- MCP integration with Claude and ChatGPT: ask your AI assistant about your Administy datafrom Scale
- A dedicated office manager and priority supportfrom Scale
Features in the client's account
The client sees only the minimum in their own account: free, in every plan.
- Cost invoices with attachments and live net / gross totals
- Issuing invoices in Administy
- Access from a phone browser, with no app to install
Anything more the client adds on their own, in paid Administy packages.
Billed in tokens
You pay for what it really costs
Every action has its own rate: a KSeF invoice is 1 token, and OCR, which takes more work, costs more. The rates come from the pack prices of our price list, so you pay in proportion to the work the system does.
How far a token pool goes
A one-month simulation for all the office's clients together.
| Token pool | KSeF invoices | OCR pages | Documents in a typical month |
|---|---|---|---|
| 1,000 | 1,000 | 333 | 416 |
| 2,000 | 2,000 | 666 | 833 |
| 5,000 | 5,000 | 1,666 | 2,083 |
| 10,000 | 10,000 | 3,333 | 4,166 |
| 25,000 | 25,000 | 8,333 | 10,416 |
| 50,000 | 50,000 | 16,666 | 20,833 |
| 100,000 | 100,000 | 33,333 | 41,666 |
A typical month: 80% KSeF invoices and 20% one-page scans, each document with an AI account suggestion.
Token packs
The bigger the pack, the cheaper the token, and with it the KSeF invoice and the OCR page. You buy a pack once, use its tokens after the monthly pool runs out, and they do not expire.
| Pack | Tokens | Net price | Token | KSeF invoice | OCR page | Document in a typical month |
|---|---|---|---|---|---|---|
| Starter | 5,000 | 250 PLN | 0.050 PLN | 0.050 PLN | 0.150 PLN | 0.120 PLN |
| Plus | 10,000 | 450 PLN | 0.045 PLN | 0.045 PLN | 0.135 PLN | 0.108 PLN |
| Large | 25,000 | 1,000 PLN | 0.040 PLN | 0.040 PLN | 0.120 PLN | 0.096 PLN |
| Bulk | 50,000 | 1,750 PLN | 0.035 PLN | 0.035 PLN | 0.105 PLN | 0.084 PLN |
| Network | 100,000 | 3,000 PLN | 0.030 PLN | 0.030 PLN | 0.090 PLN | 0.072 PLN |
Document in a typical month: 80% KSeF invoices and 20% one-page scans, each with an AI account suggestion.
| Action | Tokens |
|---|---|
| Invoice downloaded from or sent to KSeF | 1 token |
| Document page read by OCR (scan, PDF, photo) | 3 tokens |
| AI invoice categorisation with a suggested account from the chart of accounts | 1 token |
| 5 bank transactions downloaded and matched | 1 token |
No tokens
- Issuing sales invoices
- Accounts of the office's clients
- Office users
- Export to the accounting program
- Bank connection and account balances
- Checking counterparties on the VAT white list
- Unused tokens move to the next month, up to 3 monthly pools.
- Extra tokens: from 0.05 PLN per token, cheaper in bigger packs.
- A client can buy their own token pool: their documents then do not use the office plan.
Count the tokens your office will use
Enter the average of one month for all clients together.
- Monthly usage
- 4,200 tokens
- Best plan
- Solo
- Monthly cost
- 534 PLN
- Solo plan249 PLN
- Extra companies: 25125 PLN
- Extra tokens: 3,200160 PLN
Net, billed monthly.
Finance Core for the client
What the client gets in Finance Core
The client's first paid step: 373 PLN net a month on the annual plan, 3 users included. Billed monthly it is 449 PLN; the annual plan is 17% cheaper. Here is everything in the package.
Documents, invoices and KSeF
- Issuing invoices in Administy
- Sales invoices: list, Kanban and statuses
- Cost invoices with attachments and live net / gross totals
- Cost owner and salesperson assigned to the invoice
- Cost approval
- KSeF: import, export and document buffer
- OCR of receipts with a tax ID and of foreign invoices
- AI invoice categorisation with a suggested account from the accounting office's chart of accounts
- Multiple currencies and exchange rates
- Foreign invoices (EUR, USD and more)
- Counterparty check against the VAT white list
- Invoicing system integration: Fakturownia, inFakt, wFirma, iFirma, Comarch Betterfly, Firmino, SaldeoSMART
- Document package for the accounting office
- Accounting office account: month-end close, cost and revenue data download
- Export to Comarch Optima and enova
Banks
- Bank integrations: PKO BP, mBank, ING, Santander, Pekao, Alior, Millennium, BNP Paribas, Credit Agricole, Getin Noble and Revolut Business
- Transaction categories: taxes, refunds, salaries, internal transfers
- Stripe integration as an invoice source
Incoming payments
- AI matching of incoming payments: invoices mark themselves as paid
- Learning how transfers match invoices
- Bulk, partial and unreferenced payments, with a match confidence score
- Separate views of unmatched income and costs
- Settlement history and status
Collections and receivables
- Automatic e-mail reminders
- SMS reminders (SMS packs billed separately)
- Collection scenarios per client type
- See who read a reminder
- Renegotiating a payment date with the client: new due date, calendar reminder, note and a new collection path
- Counterparty debt monitoring
- Trade credit limits and receivables exposure
- Warning before invoicing an indebted client
Forecasts and cash flow
- Payment Forecast Assistant
- Counterparty payment punctuality scoring (ADD, DSO, ASN, HSN)
- Incoming payments by bucket: today, 1–7, 8–14, 15–30, 31–45, 46–60 and 61+ days, and overdue
- Cash flow: forecast and actual income and expenses
- Financial result and cash flow side by side
- Quarterly VAT forecast
Budgets, reports and AI
- Basic cost budgets
- Cost categories and subcategories
- Costs year over year by category and supplier
- Basic financial reports
Package limits: 6,000 KSeF documents a year, 100 OCR pages a month, 3 bank accounts.
Why Administy
Where we are better
Compared with a typical document-flow program for accounting offices.
The client grows with the system
Document flow is our first step, not the whole product. The client grows the account to 25 modules without changing programs.
AI that matches payments
AI pairs transfers with invoices with a confidence score, recognises bulk and partial payments and suggests accounts from the office's chart of accounts.
Collections and forecasts included
Reminders, collection scenarios, counterparty scoring and the cashflow forecast are already in Finance Core, the client's first package.
Transparent tokens
Every action has a fixed rate derived from our price list, and a KSeF invoice costs a fraction of an OCR page.
Everything from a phone
Administy works in the phone's browser: the client adds a cost, checks payments and approves an invoice without installing an app.
An AI assistant on the client's data
The client asks by text or voice about results, receivables and costs, and the assistant answers on their data. From the Pro package also through MCP in Claude and ChatGPT.
Questions from offices
How it works
How are tokens counted?
Every action has its own token rate: a KSeF invoice is 1 token, an OCR page is 3 tokens and an account suggestion is 1 token. The rates come from the pack prices of our price list, so you pay in proportion to the work the system does.
Do unused tokens expire?
No. They move to the next month, up to 3 monthly pools. When the pool runs out, buy a pack or pay for extra tokens at 0.05 PLN per token.
Who pays for a client account?
A client account of the office is free. The tokens for its documents come from the office pool, unless the client buys their own pool or an Administy package.
How does the office earn as the client grows?
When the client grows the account into a paid package, for example Finance Core, the office gets a partner commission on that subscription. The rate and the settlement are set in the partner agreement.
Does KSeF work for every client?
Yes. Every plan downloads invoices from KSeF and sends the sales invoices of all the office's clients to KSeF. A KSeF document uses 1 token, and syncing the same document again costs nothing.
Which accounting programs do you export to?
Today to Comarch ERP Optima and enova. We add further programs as the offices working with us need them.
Can the client manage from a phone?
Yes. Administy works in the phone's browser, with no app to install: the client adds a cost, checks payments and approves an invoice.
What does implementation look like?
We start with a call and set up the office: the chart of accounts, clients, banks and the export to the accounting program. The implementation price is quoted individually.
Let's talk
We will show Administy to your office
Book a call: we will go through the document flow, tokens and the partner model on the example of your clients.
Office and chart of accounts setupClient importThe partner model in writing