Administy is not a set of separate apps. It is one system in which the modules work together, so you control receivables, financial liquidity, costs, projects and financial decisions in one place.
Start with the area that hurts most today. The modules are connected, so each further area adds to the full picture of your company's finances.
Every module uses the same invoices, transfers and business partners. Click a module to see what it does.
You do not have to implement everything at once. Each module works on its own and uses the same data as the others. Click to see which problem it solves and how it works.
For companies where a single late client payment can affect the liquidity of the whole month.
You learn about an overdue payment from the bank statement, three weeks after the due date. You send reminders when you find the time, and the history of what you agreed with the client lives in emails and spreadsheets.
Administy gathers invoices, due dates, payment history and reminder statuses in one place. The system keeps track of who is overdue, when to send a reminder and whether the client has paid, with no manual searching through your inbox and spreadsheets.
Reminders go out on their own, payment statuses update automatically, and before the next order you know which clients you can trust.
A central register of all invoices issued to clients, with due dates, statuses and links to projects and business partners.
A multi-step reminder process, from a soft email to escalation. You define the schedule once, and the system sends on your behalf.
Every business partner receives a risk rating based on payment history, timeliness and the balance of overdue amounts.
For companies where the bank balance is not enough to make a good financial decision.
The accountant shows a profit, yet the account is short for salaries and VAT. The forecast lives in Excel and is out of date a day after someone fills it in.
Administy combines inflows, costs and the bank balance into a forecast that shows what will happen in a week, two weeks or a month, with no manual stitching together of data from Excel and the bank.
You know about a cash gap in advance and have time to react: speed up an inflow, move a payment or change the spending plan.
A full analysis of cash flows, historical and forecast. You see where money comes from and where it goes.
Expected inflows based on invoices, due dates and the payment history of business partners.
Automatic import of transactions from bank accounts and matching to invoices and costs.
Predictive models that warn about the risk of running out of cash and propose actions, e.g. speeding up collections or delaying a payment.
Interactive financial dashboards (cash flow, receivables, costs, profitability) in one place, in real time.
For companies where costs appear faster than decisions about controlling them.
Cost invoices circulate between inboxes, approvals get stuck in chat, subscriptions quietly grow, and a budget overrun only comes out at the year-end close.
Administy tracks cost invoices, subscriptions, recurring costs and deviations from the budget. You see which costs need to be paid, which exceed the budget and which affect the company’s future balance.
Every cost has a category, a responsible person and an approval status. You know about a deviation from budget in the month it begins.
A register of cost invoices with categorisation, payment due dates and links to projects and budgets.
Manage cost invoices from the moment they are added until payment. Create multi-level approval paths, assign responsible people and control which expenses have been approved, rejected or are awaiting a decision.
Budgets per project, category or department. The system compares plan with actuals and shows deviations.
A flexible system of categories and subcategories, adapted to your company’s structure rather than rigid dictionaries.
Control of employment costs, salaries and contracts in one place. The system shows planned and actual team costs and the real cost of an employee.
Import of bank transactions with automatic matching to cost and sales invoices.
Models that forecast rising costs and warn when the budget may be exceeded.
Cost dashboards: the structure of expenses, trends, period comparisons, costs per project and category.
Manage cost invoices from the moment they are added until payment. Create multi-level approval paths, assign responsible people and control which expenses have been approved, rejected or are awaiting a decision.
For companies where a project can look good in the tasks but lose margin in the finances.
A 30% margin in the offer, 8% after settlement. Along the way came subcontractors, overtime and payments spread over time, and you only learn the result once the project is over.
Administy combines revenue, costs, working time, invoices and payments into the real margin of a project, seen as it stands and not only after the project ends.
You see a margin drop, exceeded hours and a cash gap during the project, while you can still change something.
A module that combines revenue, direct costs and team labour cost into the real margin of a project, in real time.
Assigning inflows to projects and clients: you see how much each project earns and when to expect the money.
Invoices issued and linked to projects: revenue posted where it belongs.
Costs assigned to projects (subcontractors, licences, materials) and visible in the margin as they stand.
A module for managing the team and the cost of labour: utilisation on projects, productivity, hourly cost.
Profitability dashboards: margin per project, per client, per team, per period, in one place.
For companies where too many financial decisions depend on manual checking and the team’s memory.
You compile reports by hand, ask the team about payment and budget statuses every day, and some risks only come to light when someone happens to remember them.
Administy creates alerts, reports, recommendations and automations. The AI Assistant answers questions about the company’s finances and proposes specific actions, with no need to keep asking the team.
Alerts, reports and recommendations arrive on their own. You ask the AI assistant about your company's finances and get an answer together with the data source.
AI that understands your company’s financial data. It answers questions, generates summaries and proposes actions.
Rules and scenarios that trigger actions automatically: reminders, alerts, escalations, periodic reports.
An assessment of a business partner’s payment risk based on history. It supports decisions about credit limits and terms of cooperation.
The system matches bank inflows to invoices automatically: it marks them as paid and updates statuses.
Real-time financial dashboards (cash flow, receivables, costs, profitability) available from any device.
Predictive models that analyse patterns and propose actions, from collections to cost optimisation.
No invoicing software will show you this. Each module passes data to the next without manual copying.
Data travels through the whole system, from the invoice to the AI recommendation. This is Administy's advantage over a collection of separate tools.
The business owner logs in and sees only what needs a decision. Instead of chasing the team and digging through spreadsheets, they know what is happening and what to do next.
Choose an area and enter your company's data. The result recalculates as you type: you will see the time and cost of the current process and how much Administy can take over.
Check how much it costs each month and each year to check invoices by hand, send reminders and keep track of payment statuses.
Check how much time your team spends monitoring invoices, checking transfers, sending payment reminders and contacting clients. See how much of that process Administy can take over.
Your company currently spends about 12.0 h hours per month tracking payments by hand, which corresponds to an indicative cost of about 1,200 PLN per month. At the chosen level of automation, Administy can take over repetitive tasks worth about 7.2 h hours of work per month and could cut the cost of the process by about 720 PLN per month and 8,640 PLN per year.
The greatest value is not just lower labour cost. Your team sees the invoices that need action sooner, can contact clients earlier and reduces the risk that a late payment will hurt the company's cash flow.
This is not a headcount reduction calculator. The result concerns process efficiency: it shows the potential to cut repetitive administrative work and shift your team's time to higher-value activities.
Book an Administy demoThe result is indicative and is calculated from the data provided by the user. The actual level of savings depends on the size of the company, data quality, process configuration and the scope of implementation.
Check how much it costs to update a cash flow forecast by hand from invoices, the bank, costs and spreadsheets.
Check how much time it takes to collect data from many sources, update spreadsheets, correct the forecast and prepare information for the owner or CFO.
Your company spends about 15.0 h hours per month preparing and updating cash flow, which corresponds to an indicative cost of about 1,950 PLN per month and 23,400 PLN per year.
At the chosen level of automation, Administy can cut manual work by about 9.8 h hours per month and could lower the cost of the process by about 1,268 PLN per month and 15,210 PLN per year.
Administy does not just shorten the time needed to build a forecast. It helps keep the forecast on current data and quickly shows which invoices, costs and projects may change the company's future balance.
This is not a headcount reduction calculator. The result concerns process efficiency: it shows the potential to cut repetitive administrative work and shift your team's time to higher-value activities.
Book a cash flow demoThe result is indicative and is calculated from the data provided by the user. The actual level of savings depends on the size of the company, data quality, process configuration and the scope of implementation.
Check how much it costs to categorise expenses by hand, control the budget and look for deviations.
Check how much time your team spends describing invoices, categorising expenses, assigning costs to projects and comparing budget with actuals.
Manual cost control takes your company about 39.3 h hours per month and costs about 4,318 PLN per month. At the chosen level of automation, Administy can take over tasks worth about 23.6 h hours of work per month and could cut the cost of the process by 2,591 PLN per month and 31,086 PLN per year.
Administy helps you not only process costs faster, but also spot budget overruns, growing subscriptions and expenses that may weigh on cash flow or project margin earlier.
This is not a headcount reduction calculator. The result concerns process efficiency: it shows the potential to cut repetitive administrative work and shift your team's time to higher-value activities.
Book a cost module demoThe result is indicative and is calculated from the data provided by the user. The actual level of savings depends on the size of the company, data quality, process configuration and the scope of implementation.
Check how much it costs to calculate margin, labour cost, invoices, payments and project cash gap by hand.
Check how much time it takes to gather project data and calculate labour cost, margin, invoices, payments and the cash gap.
Manual project profitability analysis takes your team about 44.0 h hours per month and costs about 6,160 PLN per month. At the chosen level of automation, Administy can take over work worth about 28.6 h hours per month and could cut the cost of the process by 4,004 PLN per month and 48,048 PLN per year.
The greatest value is reacting earlier. Administy helps you see a drop in margin, exceeded hours, an invoice not yet issued or a late payment before the project ends and the financial result can no longer be fixed.
This is not a headcount reduction calculator. The result concerns process efficiency: it shows the potential to cut repetitive administrative work and shift your team's time to higher-value activities.
Book a demo for project-based companiesThe result is indicative and is calculated from the data provided by the user. The actual level of savings depends on the size of the company, data quality, process configuration and the scope of implementation.
Check how much it costs to prepare reports by hand, check statuses and create summaries.
Check how much time your team spends on reports, searching for data, updating dashboards and answering questions about invoices, costs, projects and cash flow.
Preparing reports by hand and searching for financial information takes your team about 37.0 h hours per month, which corresponds to an indicative cost of about 5,180 PLN per month. At the chosen level of automation, Administy can take over work worth about 22.2 h hours per month and could cut the cost of the process by 3,108 PLN per month and 37,296 PLN per year.
Administy does not replace the decisions of the owner or CFO. It shortens the time needed to gather information, prepare a report and understand changes, so your team can move from data to action faster.
This is not a headcount reduction calculator. The result concerns process efficiency: it shows the potential to cut repetitive administrative work and shift your team's time to higher-value activities.
Book an Administy demoThe result is indicative and is calculated from the data provided by the user. The actual level of savings depends on the size of the company, data quality, process configuration and the scope of implementation.
Not every company works the same way. When your process goes beyond the standard, we design and build a module for you: on the same platform, with the same data, integrations and security as the rest of the system.
Ready-made modules for five areas: receivables, cash flow, costs, profitability, and automations and AI. Simple integration with your invoicing system and banks.
We solve your specific business case. We start with the process and the numbers and end with a working module that knows the specifics of your industry.
We learn your process, your data and the places where the company loses time or money.
We calculate what the problem costs today and what solving it would bring. You decide on the numbers.
We design the module around your specifics and build it on the Administy platform.
We launch it, measure the effect and develop the solution together with your company.
No. Administy does not replace accounting, it integrates with it. The system pulls data from invoices, the bank and invoicing systems, and then analyses it for cash flow, receivables, costs and project profitability.
Yes, all modules are part of the Administy platform. Some of them are shared by several areas (for example Bank transactions or Business Intelligence), which means you enter the data once and see it in every context.
No. You can start with one area, for example receivables, and expand the implementation as needed. The modules are connected, though, so the more areas you activate, the fuller the picture of your company's finances.
Integration with the accounting system and the bank is simple: you connect the accounts and we pull the data automatically. Once the data is connected, the system starts analysing right away and generates the first recommendations. A full rollout of all areas, including configuring automation scenarios, usually takes a few days.
Yes. We start with a workshop and a business case, then design and build the module on the Administy platform. It uses the same data, integrations and safeguards as the rest of the system.
Yes. The system runs on secure cloud infrastructure with SSL encryption. All data is stored in line with the GDPR on servers in the EU.
Yes. The subscription carries no long-term commitments. You can cancel whenever you want, with no extra fees or penalties.
Choose the area that costs you the most time today and see how Administy puts it in order. We will also show you what is worth building to measure.
Administy25 modules, one set of data