Free consultation
For design offices and architectural studios

The team has been designing for months. Payment comes after the stage is accepted.

Administy shows what each project stage costs in team hours and subconsultants' invoices, and when the client will actually pay. You know how much money the firm lays out before it gets paid.

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25 modules in one systemIntegrations with 7 invoicing programs10 banks and Revolut BusinessData in the EU, GDPR compliantWe have run B2B companies since 2011
app.administy.pl/projects?view=payments-schedule
To invoice in October · fixed-price
133,375.00 PLN
To invoice in October · T&M
5,632.77 PLN
To invoice in October · subscriptions
15,388.00 PLN
NameBudgetTo invoiceSEP 2026OCT 2026NOV 2026
574,748.09 PLN175,462.58 PLN19,000 PLN133,375 PLN19,000 PLN
Client E — campaign57,000 PLN57,000 PLN19,000 PLN19,000 PLN19,000 PLN
Client A — website27,800 PLN18,533 PLN—9,267 PLN9,266 PLN
Client B — branding47,500 PLN15,000 PLN—15,000 PLN—
Client C — client portal32,500 PLN16,250 PLN—16,250 PLN—
NameBudgetTo invoiceAUG 2026SEP 2026OCT 2026
258,690.17 PLN147,084.99 PLN4,094.61 PLN4,814.05 PLN5,632.77 PLN
Client D — T&M100,142.66 PLN67,862.44 PLN190.73 PLN—4,416.77 PLN
Integration work — hosting31,282.78 PLN30,833.75 PLN———
Client F — hourly work6,133.02 PLN3,733.02 PLN—3,081.05 PLN640.98 PLN
Today and with Administy

The same project, two pictures of costs

Today

The client asks for further changes, while the contract has one amount per stage.

With Administy

The team's hours on each stage count towards the project cost, so you see what the changes cost.

Today

Subconsultants invoice every month, while you invoice only after acceptance.

With Administy

The payment schedule shows how many invoices you are waiting for after acceptances in the coming months.

Today

After a project closes, you do not know how many hours it really cost.

With Administy

The project's margin and cash gap are visible throughout its duration.

Read in the Expert Zone
The solution

What changes

In Administy

The cost and margin of every project as you go

This is the project list in Administy: the value, margin and cash gap of each project, with the ones that need a reaction marked.

  • Margin from the team's hours and subconsultants' invoices
  • Cash gap: how much the office laid out before the client paid
  • Status: within budget, to watch, or with a falling margin
app.administy.pl/projects
Contract value
412,300.00 PLN
Margin (average)
31.4%
Cash gap
−38,120.00 PLN
ProjectContract valueCurrent marginCash gapStatus
B2B shop implementationClient A86,000 PLN34.2%0.00 PLNWithin budget
Q4 campaignClient B42,500 PLN27.9%−6,200.00 PLNWatch
Mobile appClient E158,000 PLN8.1%−31,920.00 PLNMargin drop
Revenue schedule
Getting started

A first picture of your company in three steps

  1. 1

    Connect your invoicing program or KSeF

    We have ready integrations with 7 invoicing programs. Data flows in without manual exports.

  2. 2

    Connect your company accounts

    You authorise access to the accounts, and we pull transactions and balances daily.

  3. 3

    Administy shows the first picture of receivables and transfers

    Transfers match invoices, and you see what is paid and who is overdue.

Good to know

And the documents are ready before the accountant asks

Cost and sales invoices flow in from your invoicing software and by email, transfers match them on their own, and transfers without a document show up in a separate view.

For office managers
Growth

Start with one package. Grow into a full ERP.

Start with Finance: documents, transfers and reminders to clients. You add project profitability and working time in Operations, and CRM and quotes in Sales.

  1. Start here

    Finance

    Documents, KSeF, banks, collections, incoming-payment forecasts and budgets.

    from 373 PLN net / mo.on the annual plan

  2. Sales

    A CRM that gathers and checks client data on its own. In higher packages AI prepares your conversations, and referrals and partners work for you.

    from 373 PLN net / mo.on the annual plan

  3. Operations

    Projects, team, working time, costs and profitability.

    from 331 PLN net / mo.on the annual plan

    Requires Finance

  4. Command

    The owner's cockpit: KPIs, alerts, decisions and scenarios.

    from 331 PLN net / mo.on the annual plan

    Requires Finance or Operations

Finance Core costs from 373 PLN net per month on the annual plan, and project profitability and working time are in the Operations package from 331 PLN.

25 modules in 6 areas of the company

  • Data and integrations3
  • Sales and receivables6
  • Costs and budgets4
  • Cash flow, analytics and AI5
  • Projects and team4
  • CRM and company growth3

Missing a module or an integration? We can build it to order.

FAQ

Got questions? We have answers.

Does it work for projects billed in stages?

Yes. Stages are payments in the project schedule, and costs accumulate in the project throughout its duration.

Where do you get the team's hours from?

From ClickUp or from the time tracking in Administy.

Do I have to change my invoicing software?

No. Administy works alongside it.

I use a different tool or program. Can you connect to it?

Yes. If your tool is not on our list of integrations, we will build the integration you need.

Start now

Find out how much your office lays out on projects before it gets paid

We will talk about your company and show you where to start.

A conversation about your companyConcrete next stepsFree and no obligation